You need to send documents from individual applications by fax?
Use ActFax to send faxes from any Windows application. It's as easy as printing.
You want a faxing solution that is easy to install and maintain?
ActFax is installed and configured in just a few minutes. Also if you are no IT expert.
Faxes should be automatically sent directly from your applications?
ActFax seamlessly integrates into all your applications. Quick and straightforward.
Received faxes should be automatically delivered to your users?
ActFax routes incoming faxes directly to your users. Fully automatically.
Always keeping track of the status of your fax messages is important for you?
ActFax notifies you by email or through the client software. In a matter of seconds.
The transmission of fax messages should be done through Voice over IP?
Use ActFax in combination with XCAPI. That's the future of faxing.
The reliability of your faxing solution is important for you?
More than 250,000 users worldwide trust in ActFax. Day by day.
the professional faxing solution
trusted by more than 250,000 users worldwide
easy to install and maintain
fast. reliable. scaleable.
Product Details
ActFax Product Details

ActFax Server Product Details

ActFax has been designed for network-wide transmission of outbound and inbound fax messages, as well as transmission and forwarding of fax messages by email. The software runs on any Windows version from Windows XP up to Windows 11 and Windows 2022 and also supports the installation on terminal servers.
Based on the modern client/server architecture of ActFax, all data is stored on the central fax server. With the integrated fax client and the ActFax printer driver, faxing from any standard application is as easy as printing. For the integration of the fax service into own applications, ActFax offers various standard interfaces that can be used with virtually any development tools.
Due to the intuitive user interface (see screenshot), the installation and configuration of ActFax is done in just a few minutes. The setup program of ActFax automatically detects and configures the available hardware, which makes the fax server ready for operation right after the installation has been completed. ActFax is also available for free download through the download area for in-depth testing. A detailed overview of all features and functions supported by ActFax can be found in the features and functions summary below.

Faxing as simple and fast as printing

Sending fax messages with ActFax is as simple and fast as printing a document on paper. To fax or email a document with ActFax, select the printing function of your application as you are used to do and then choose the ActFax printer as the destination printer. ActFax now displays a dialog window asking for the recipient (or a list of recipients) of the message. Central and private phone books are available to assist the users selecting the recipient of the message.
ActFax now transfers the document to the fax server that automatically stores the fax and transmits it as fast as possible, depending on priority and available fax lines. For failed transmissions, the call is automatically repeated using sophisticated redialing techniques. The owner of the document can be informed about the result of a transmission with automatically printed sending reports, email notifications or through a popup window on the fax client program.

Network-wide access from every workplace

Due to the client/server architecture of ActFax, all documents are available for all users on any workstation in the network. Depending on the permission and group membership of a user, access is only granted to permitted documents. Extension numbers can be used to automatically route incoming faxes directly to the users in-box. Automatic printing on a particular workplace printer and automatic forwarding of received faxes by email can be individually configured for each user.

Automatic faxing from own applications

Through the integrated programming interface, ActFax easily integrates with other applications to send fully automated faxes and emails. The integration into own applications, for example to automatically fax purchase orders or order confirmations, can be done with minimal effort. By using data fields, all kind of information (i.e. the fax number, subject, priority, etc.) can be specified directly in the document. Because of the underlying concept of data fields, the programming language or development tool used for an application becomes irrelevant. Data fields can therefore be easily integrated with virtually any type of application, regardless of the programming language or operating system used.
Supports Windows 11
Supports Windows 2022
Supports Terminal Server & Citrix
Supports Virtual Machines

Features and Functions Summary

  • Runs on Windows XP / 2003 / Vista / 2008 / 2012 / 7 / 8 / 10 / 11 / 2016 / 2019 / 2022
  • Support of 32-bit and 64-bit Windows
  • Runs on Virtual Machines (VMware ESX, Citrix XenServer, Hyper-V)
  • Terminal Server and Citrix support
  • Modern client/server architecture
  • Active Directory Connectivity
  • Automatic software distribution through MSI installation package and Windows Group Policy Objects (GPO)
  • Centralized data storage on the fax server
  • Data access from every workplace in the network
  • Sophisticated user, group and security concept
  • TLS/SSL encryption (TLS 1.2, TLS 1.3) and OAuth2 authentication
  • Support of all common fax modems (fax class 1, 1.0, 2 and 2.0), ISDN adapters and Brooktrout/Dialogic TR1034 and Trufax fax boards (list of recommended modems)
  • Support of V.34 Fax (Super G3) for transfer rates of up to 33,600 bps
  • Support of VoIP/FoIP (Voice over IP/Fax over IP) with TE-Systems "XCAPI" software or Dialogic "Diva Server SoftIP" software
  • Support of etherFax, RingCentral, eFax Corporate, InterFax, OpenText, PC-Fax.com, Phaxio, Retarus, SRFax and ConcordFax Web Fax Service
  • Support of the RingCentral partner services Alcatel Rainbow Office, AT&T Office@Hand, Atos Unify Office, Avaya Cloud Office, BT Cloud Work, Ecotel, Frontier, Symphony, TELUS Business Connect, Vodafone Business, Verizon and 1&1 Connected Calls
  • Unlimited number of fax lines (modems)
  • Mail-to-Fax through POP3 and IMAP mailboxes
  • Free technical support and software updates available for free download for two years
  • Faxing and emailing from any Windows application through native printer driver
  • Faxing and emailing from UNIX and Linux through POP3, IMAP, LPD/LPR, FTP, TFTP and RAW-TCP-Port connections as well as import from the file system
  • Automatic routing of received fax messages with extension numbers (DDI, MSN, DID), station id (CSID) and line routing
  • Automatic printing of received fax messages and sending reports on different printers per user
  • Automatic forwarding of fax messages by email, also to multiple email addresses
  • Automatic export of fax messages
  • Support of color, vectorized and text-based (searchable) PDF documents for export and email
  • Support of the file formats PDF, Tiff, Multipage Tiff, GIF and BMP for email attachments and document export
  • Support of encrypted and password protected PDF files with AES 128-bit and AES 256-bit encryption
  • Automatic definition of fax parameters (fax number, subject, priority, etc.) for fully automated fax messages from own applications through data fields
  • Formatting of fax messages from non-Windows operating systems with printer commands of HP-LaserJet (PCL), Epson-LQ, Postscript and PDF
  • Automatic archiving of fax messages
  • Central and private phone books
  • Direct access to Outlook and Exchange address books
  • Cover pages and overlays
  • Data exchange with external database tables through ODBC
  • Fax on Demand server and client (fax polling)
  • Least Cost Routing and automatic delayed fax transmissions
  • Email transmission through SMTP with direct Internet connections or RAS dialup connections
  • Support of HP Digital Sender 9100C and Xerox Workcentre series
  • Economical usage of all available system resources for low hardware requirements
  • Automatic hardware detection and configuration by the setup program
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